Hospitality rider template
The hospitality rider covers everything off stage. Its job is not luxury; it is making sure the people playing the show can work.
What a hospitality rider includes
Dressing rooms
How many, how many people, whether they lock, and whether you need a quiet space before the set.
Catering and drinks
Meals and timing, dietary requirements, water on stage. Be specific about allergies — that is the part that genuinely matters.
Arrival and logistics
Parking for the vehicle you actually drive, load-in access, whether there is a lift or a flight of stairs.
Accommodation
Rooms, occupancy and check-out time, when the deal includes them.
Guest list and passes
How many, and who arranges them on the night.
Towels, power and small things
The unglamorous list that otherwise becomes six messages during load-in.
Why structured requirements reduce confusion
Hospitality goes wrong when it is written as prose. A paragraph mixing a dietary requirement, a parking note and a towel count gets skim-read, and one of the three is missed — often the one with medical consequences.
Written as separate, itemised requirements, each line can be read, checked and confirmed. The promoter can tell you what they cannot provide before the day, which is the whole point.
How ArtistRider supports it
- A dedicated hospitality section alongside the technical parts of the rider
- Individual requirement entries rather than one block of text
- Reuse the same requirements across shows and adjust per venue
- Export it inside the same PDF as the technical rider, or share it as a link